Passports

If you lose or have your passport stolen, then you must go as soon as possible to either the Comisaría (National Police) or to the Guardia Civil office to report it. With the report contact the British Embassy even if you don’t want to replace your passport immediately. This will reduce the risk of someone using your passport or your identity.

When you report the loss or theft to the Embassy, they will give you a Lost or Stolen (LS01) Notification form to fill in and sign. They will record the loss or theft of your passport and forward the information to Identity and Passport Services (IPS). The IPS will then cancel your passport to reduce the risk of someone else using your identity. You need to use form LS01 to report any loss or theft of your passport whether applying for a replacement passport or not.

Once you report your passport as lost or stolen, it is electronically cancelled. If you find it, you will not be able to use it as a proof of identity, to prove nationality, or for any other legal purpose. You must not use it as a means of identification as this may be detected as a potentially fraudulent act.

You will also not be able to use it for travel. Doing so may cause the passport to be impounded by the Borders and Immigration Authority at UK ports or airports. If travelling overseas, you could face deportation or arrest.

If you need to travel urgently you may be eligible for emergency travel documentation but ask the British Embassy for details or see the “I need to travel urgently” page.

You can also apply for a replacement passport at the same time as reporting your British passport lost or stolen. You can apply for a replacement passport as long as you are the holder.  You should see the 'Replacing your lost, stolen or damaged passport' page on the British Embassy website. http://ukinspain.fco.gov.uk/en/help-for-british-nationals/passports.  
You must ensure Section 5 of the Adult C1 Application Form (or Section 4 of the Child C2 application form) is completed.  Applications to replace lost/stolen passports MUST be countersigned.

Additional Documents required for Lost/Stolen Passport replacement:

You should submit the following documentation

• Police Report with crime reference number;  Original only so keep a copy.
• A photocopy of your current ID (eg: driving licence, bank statement, student card, household bill);
• The damaged passport (if this applies)
• You may be asked to supply further documents such as birth or marriage certificates.

Replacing your lost, stolen or damaged passport could take between 4-6 weeks for a normal 10 year passport

What to do about a damaged passport

You do not need to report a damaged passport, but if your passport is damaged beyond reasonable wear and tear, some airlines may not let you travel. For this reason it is recommended that you apply for a replacement as soon as possible.

You will need to send the damaged passport when you apply for a replacement but it will be returned once your identity has been established and confirmed that the damage is not due to fraudulent tampering (such as trying to change the identity or photo on a passport, for example, to use it illegally.
Please see the 'Replacing your lost, stolen or damaged passport' page on the British Embassy website. http://ukinspain.fco.gov.uk/en/help-for-british-nationals/passports

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If your child was included on the passport

If your child was included on your lost, stolen or damaged passport they cannot be included on the replacement. All children now need their own passports to travel abroad. You will need to apply for a first child passport for them if they are under 16. If they are 16 or over they can apply for an adult passport. Please look under the 'What passport do I need' section on the British Embassy website page http://ukinspain.fco.gov.uk/en/help-for-british-nationals/passports

If you later find your passport

If you find your passport after reporting it lost or stolen, you must return it to the nearest Embassy, High Commission or Consulate or the Identity and Passport Service in the UK. It will already have been electronically cancelled but they will need to take further cancellation action. You cannot use it for travel, as legal proof of nationality or for any other legal purpose.

Returning a passport of a deceased person

It is important to cancel the passport of a deceased person so that it cannot be used illegally.

You must return the passport with a copy of the death certificate to the nearest British Embassy, consulate or high commission by completing the form D1 which can be found on the British Embassy webpage http://ukinspain.fco.gov.uk/en/help-for-british-nationals/passports  The form allows you to choose for the Embassy to send the passport back to you or dispose of it. If you do not choose an option, they will dispose of the passport. When they receive the form, they will immediately cancel the passport.

General Renewals
For general renewals please see the following page: http://ukinspain.fco.gov.uk/en/help-for-british-nationals/passports/how-to-apply/spain